Saturday, February 2, 2013

EXCEL SHORTCUT



Function keys in Microsoft Excel
Function Key
SHIFT
CTRL
ALT
CTRL+SHIFT
ALT+SHIFT
F1
Display Help or the Office Assistant
What's This?

Insert a chart sheet

Insert a new worksheet
F2
Edit the active cell
Edit a cell comment

Save As command

Save command
F3
Paste a name into a formula
Paste a function into a formula
Define a name

Create names by using row and column labels

F4
Repeat the last action
Repeat the last Find (Find Next)
Close the window
Exit


F5
Go To
Display the Find dialog box
Restore the window size



F6
Move to the next pane
Move to the previous pane
Move to the next workbook window

Move to the previous workbook window

F7
Spelling command

Move the window



F8
Extend a selection
Add to the selection
Resize the window
Display the Macro dialog box


F9
Calculate all sheets in all open workbooks
Calculate the active worksheet
Minimize the workbook



F10
Make the menu bar active
Display a shortcut menu (right click)
Maximize or restore the workbook window



F11
Create a chart
Insert a new worksheet
Insert a Microsoft Excel 4.0 macro sheet
Display Visual Basic Editor


F12
Save As command
Save command
Open command

Print command




Enter data by using shortcut keys
To
Press
Complete a cell entry
ENTER
Cancel a cell entry
ESC
Repeat the last action
F4 or CTRL+Y
Start a new line in the same cell
ALT+ENTER
Delete the character to the left of the insertion point, or delete the selection
BACKSPACE
Delete the character to the right of the insertion point, or delete the selection
DELETE
Delete text to the end of the line
CTRL+DELETE
Move one character up, down, left, or right
Arrow keys
Move to the beginning of the line
HOME
Edit a cell comment
SHIFT+F2
Create names from row and column labels
CTRL+SHIFT+F3
Fill down
CTRL+D
Fill to the right
CTRL+R
Fill the selected cell range with the current entry
CTRL+ENTER
Complete a cell entry and move down in the selection
ENTER
Complete a cell entry and move up in the selection
SHIFT+ENTER
Complete a cell entry and move to the right in the selection
TAB
Complete a cell entry and move to the left in the selection
SHIFT+TAB


Work in cells or the formula bar by using shortcut keys
To
Press
Start a formula
= (EQUAL SIGN)
Cancel an entry in the cell or formula bar
ESC
Edit the active cell
F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
BACKSPACE
Paste a name into a formula
F3
Define a name
CTRL+F3
Calculate all sheets in all open workbooks
F9
Calculate the active worksheet
SHIFT+F9
Insert the AutoSum formula
ALT+= (EQUAL SIGN)
Enter the date
CTRL+; (SEMICOLON)
Enter the time
CTRL+SHIFT+: (COLON)
Insert a hyperlink
CTRL+K
Complete a cell entry
ENTER
Copy the value from the cell above the active cell into the cell or the formula bar
CTRL+SHIFT+" (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulas
CTRL+` (SINGLE LEFT QUOTATION MARK)
Copy a formula from the cell above the active cell into the cell or the formula bar
CTRL+' (APOSTROPHE)
Enter a formula as an array formula
CTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a formula
CTRL+A
Insert the argument names and parentheses for a function, after you type a valid function name in a formula
CTRL+SHIFT+A
Display the AutoComplete list
ALT+DOWN ARROW

Format data by using shortcut keys

To
Press
Display the Style command (Format menu)
ALT+' (APOSTROPHE)
Display the Cells command (Format menu)
CTRL+1
Apply the General number format
CTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbers appear in parentheses)
CTRL+SHIFT+$
Apply the Percentage format with no decimal places
CTRL+SHIFT+%
Apply the Exponential number format with two decimal places
CTRL+SHIFT+^
Apply the Date format with the day, month, and year
CTRL+SHIFT+#
Apply the Time format with the hour and minute, and indicate A.M. or P.M.
CTRL+SHIFT+@
Apply the Number format with two decimal places, 1000 separator, and – for negative values
CTRL+SHIFT+!
Apply the outline border
CTRL+SHIFT+&
Remove all borders
CTRL+SHIFT+_
Apply or remove bold formatting
CTRL+B
Apply or remove italic formatting
CTRL+I
Apply or remove an underline
CTRL+U
Apply or remove strikethrough formatting
CTRL+5
Hide rows
CTRL+9
Unhide rows
CTRL+SHIFT+(
Hide columns
CTRL+0 (ZERO)
Unhide columns
CTRL+SHIFT+)
Edit data by using shortcut keys

To
Press
Edit the active cell
F2
Cancel an entry in the cell or formula bar
ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
BACKSPACE
Paste a name into a formula
F3
Complete a cell entry
ENTER
Enter a formula as an array formula
CTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a formula
CTRL+A
Insert the argument names and parentheses for a function, after you type a valid function name in a formula
CTRL+SHIFT+A
Insert, delete, and copy a selection by using shortcut keys
To
Press
Copy the selection
CTRL+C
Paste the selection
CTRL+V
Cut the selection
CTRL+X
Clear the contents of the selection
DELETE
Insert blank cells
CTRL+SHIFT+PLUS SIGN
Delete the selection
CTRL+ –
Undo the last action
CTRL+Z
Move within a selection by using shortcut keys
To
Press
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)
ENTER
Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)
SHIFT+ENTER
Move from left to right within the selection, or move down one cell if only one column is selected
TAB
Move from right to left within the selection, or move up one cell if only one column is selected
SHIFT+TAB
Move clockwise to the next corner of the selection
CTRL+PERIOD
Move to the right between nonadjacent selections
CTRL+ALT+RIGHT ARROW
Move to the left between nonadjacent selections
CTRL+ALT+LEFT ARROW



Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys

To
Press

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)
CTRL+SHIFT+* (ASTERISK)

Extend the selection by one cell
SHIFT+ arrow key

Extend the selection to the last nonblank cell in the same column or row as the active cell
CTRL+SHIFT+ arrow key

Extend the selection to the beginning of the row
SHIFT+HOME

Extend the selection to the beginning of the worksheet
CTRL+SHIFT+HOME

Extend the selection to the last cell used on the worksheet (lower-right corner)
CTRL+SHIFT+END

Select the entire column
CTRL+SPACEBAR

Select the entire row
SHIFT+SPACEBAR

Select the entire worksheet
CTRL+A

If multiple cells are selected, select only the active cell
SHIFT+BACKSPACE

Extend the selection down one screen
SHIFT+PAGE DOWN

Extend the selection up one screen
SHIFT+PAGE UP

With an object selected, select all objects on a sheet
CTRL+SHIFT+SPACEBAR

Alternate between hiding objects, displaying objects, and displaying placeholders for objects
CTRL+6

Show or hide the Standard toolbar
CTRL+7

In End mode, to
Press

Turn End mode on or off
END

Extend the selection to the last nonblank cell in the same column or row as the active cell
END, SHIFT+ arrow key

Extend the selection to the last cell used on the worksheet (lower-right corner)
END, SHIFT+HOME

Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
END, SHIFT+ENTER

With SCROLL LOCK on, to
Press

Turn SCROLL LOCK on or off
SCROLL LOCK

Scroll the screen up or down one row
UP ARROW or DOWN ARROW

Scroll the screen left or right one column
LEFT ARROW or RIGHT ARROW

Extend the selection to the cell in the upper-left corner of the window
SHIFT+HOME

Extend the selection to the cell in the lower-right corner of the window
SHIFT+END

Tip   When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.



Select cells with special characteristics by using shortcut keys

To
Press

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)
CTRL+SHIFT+* (ASTERISK)

Select the current array, which is the array that the active cell belongs to
CTRL+/

Select all cells with comments
CTRL+SHIFT+O (the letter O)

Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)
CTRL+\

Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)
CTRL+SHIFT+|

Select only cells that are directly referred to by formulas in the selection
CTRL+[

Select all cells that are directly or indirectly referred to by formulas in the selection
CTRL+SHIFT+{

Select only cells with formulas that refer directly to the active cell
CTRL+]

Select all cells with formulas that refer directly or indirectly to the active cell
CTRL+SHIFT+}

Select only visible cells in the current selection
ALT+SEMICOLON


Select chart items by using shortcut keys

To
Press

Select the previous group of items
DOWN ARROW

Select the next group of items
UP ARROW

Select the next item within the group
RIGHT ARROW

Select the previous item within the group
LEFT ARROW


Move and scroll on a worksheet or workbook by using shortcut keys
To
Press
Move one cell in a given direction
Arrow key
Move to the edge of the current data region
CTRL+ arrow key
Move between unlocked cells on a protected worksheet
TAB
Move to the beginning of the row
HOME
Move to the beginning of the worksheet
CTRL+HOME
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1
CTRL+END
Move down one screen
PAGE DOWN
Move up one screen
PAGE UP
Move one screen to the right
ALT+PAGE DOWN
Move one screen to the left
ALT+PAGE UP
Move to the next sheet in the workbook
CTRL+PAGE DOWN
Move to the previous sheet in the workbook
CTRL+PAGE UP
Move to the next workbook or window
CTRL+F6 or CTRL+TAB
Move to the previous workbook or window
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the next pane
F6
Move to the previous pane
SHIFT+F6
Scroll to display the active cell
CTRL+BACKSPACE
In End mode, to
Press
Turn End mode on or off
END
Move by one block of data within a row or column
END, arrow key
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1
END, HOME
Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
END, ENTER
With SCROLL LOCK turned on, to
Press
Turn SCROLL LOCK on or off
SCROLL LOCK
Move to the cell in the upper-left corner of the window
HOME
Move to the cell in the lower-right corner of the window
END
Scroll one row up or down
UP ARROW or DOWN ARROW
Scroll one column left or right
LEFT ARROW or RIGHT ARROW
Tip   When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.


Work with databases, lists, and PivotTables by using shortcut keys
Work in a data form by using shortcut keys
To
Press
Select a field or a command button
ALT+ key, where key is the underlined letter in the field or command name
Move to the same field in the next record
DOWN ARROW
Move to the same field in the previous record
UP ARROW
Move to the next field you can edit in the record
TAB
Move to the previous field you can edit in the record
SHIFT+TAB
Move to the first field in the next record
ENTER
Move to the first field in the previous record
SHIFT+ENTER
Move to the same field 10 records forward
PAGE DOWN
Move to the same field 10 records back
PAGE UP
Move to the new record
CTRL+PAGE DOWN
Move to the first record
CTRL+PAGE UP
Move to the beginning or end of a field
HOME or END
Move one character left or right within a field
LEFT ARROW or RIGHT ARROW
Extend a selection to the beginning of a field
SHIFT+HOME
Extend a selection to the end of a field
SHIFT+END
Select the character to the left
SHIFT+LEFT ARROW
Select the character to the right
SHIFT+RIGHT ARROW
Work with the AutoFilter feature by using shortcut keys
To
Press
Display the AutoFilter list for the current column
Select the cell that contains the column label, and then press ALT+DOWN ARROW
Close the AutoFilter list for the current column
ALT+UP ARROW
Select the next item in the AutoFilter list
DOWN ARROW
Select the previous item in the AutoFilter list
UP ARROW
Select the first item (All) in the AutoFilter list
HOME
Select the last item in the AutoFilter list
END
Filter the list by using the selected item in the AutoFilter list
ENTER
Work with the PivotTable Wizard by using shortcut keys
In Step 3 of the PivotTable Wizard, to
Press
Select the next or previous field button in the list
UP ARROW or DOWN ARROW
Select the field button to the right or left in a multicolumn field button list
LEFT ARROW or RIGHT ARROW
Move the selected field into the Page area
ALT+P
Move the selected field into the Row area
ALT+R
Move the selected field into the Column area
ALT+C
Move the selected field into the Data area
ALT+D
Display the PivotTable Field dialog box
ALT+L
Work with page fields in a PivotTable by using shortcut keys
To
Press
Select the previous item in the list
UP ARROW
Select the next item in the list
DOWN ARROW
Select the first visible item in the list
HOME
Select the last visible item in the list
END
Display the selected item
ENTER
Group and ungroup PivotTable items by using shortcut keys
To
Press
Group selected PivotTable items
ALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable items
ALT+SHIFT+LEFT ARROW

Keys for windows and dialog boxes
In a window, to
Press
Switch to the next program
ALT+TAB
Switch to the previous program
ALT+SHIFT+TAB
Show the Windows Start menu
CTRL+ESC
Close the active workbook window
CTRL+W
Restore the active workbook window
CTRL+F5
Switch to the next workbook window
CTRL+F6
Switch to the previous workbook window
CTRL+SHIFT+F6
Carry out the Move command (workbook icon menu, menu bar)
CTRL+F7
Carry out the Size command (workbook icon menu, menu bar)
CTRL+F8
Minimize the workbook window to an icon
CTRL+F9
Maximize or restore the workbook window
CTRL+F10
Select a folder in the Open or Save As dialog box (File menu)
ALT+0 to select the folder list; arrow keys to select a folder
Choose a toolbar button in the Open or Save As dialog box (File menu)
ALT+ number (1 is the leftmost button, 2 is the next, and so on)
Update the files visible in the Open or Save As dialog box (File menu)
F5
In a dialog box, to
Press
Switch to the next tab in a dialog box
CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option group
TAB
Move to the previous option or option group
SHIFT+TAB
Move between options in the active drop-down list box or between some options in a group of options
Arrow keys
Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box
SPACEBAR
Move to an option in a drop-down list box
Letter key for the first letter in the option name you want (when a drop-down list box is selected)
Select an option, or select or clear a check box
ALT+ letter, where letter is the key for the underlined letter in the option name
Open the selected drop-down list box
ALT+DOWN ARROW
Close the selected drop-down list box
ESC
Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button)
ENTER
Cancel the command and close the dialog box
ESC
In a text box, to
Press
Move to the beginning of the entry
HOME
Move to the end of the entry
END
Move one character to the left or right
LEFT ARROW or RIGHT ARROW
Move one word to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the beginning of the entry
SHIFT+HOME
Select from the insertion point to the end of the entry
SHIFT+END
Select or unselect one character to the left
SHIFT+LEFT ARROW
Select or unselect one character to the right
SHIFT+RIGHT ARROW
Select or unselect one word to the left
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right
CTRL+SHIFT+RIGHT ARROW

Print and preview a document by using shortcut keys
To
Press
Display the Print command (File menu)
CTRL+P
Work in print preview
To
Press
Move around the page when zoomed in
Arrow keys
Move by one page when zoomed out
PAGE UP or PAGE DOWN
Move to the first page when zoomed out
CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed out
CTRL+DOWN ARROW or CTRL+RIGHT ARROW
Outline data by using shortcut keys
To
Press
Ungroup rows or columns
ALT+SHIFT+LEFT ARROW
Group rows or columns
ALT+SHIFT+RIGHT ARROW
Display or hide outline symbols
CTRL+8
Hide selected rows
CTRL+9
Unhide selected rows
CTRL+SHIFT+(
Hide selected columns
CTRL+0 (ZERO)
Unhide selected columns
CTRL+SHIFT+)
Keys for menus
To
Press
Show a shortcut menu
SHIFT+F10
Make the menu bar active
F10 or ALT
Show the program icon menu (on the program title bar)
ALT+SPACEBAR
Select the next or previous command on the menu or submenu
DOWN ARROW or UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu
LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu
HOME or END
Close the visible menu and submenu at the same time
ALT
Close the visible menu, or, with a submenu visible, close the submenu only
ESC
Tip   You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

Keys for toolbars
On a toolbar, to
Press
Make the menu bar active
F10 or ALT
Select the next or previous toolbar
CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button or menu on the toolbar
TAB or SHIFT+TAB (when a toolbar is active)
Open the selected menu
ENTER
Perform the action assigned to the selected button
ENTER
Enter text in the selected text box
ENTER
Select an option from a drop-down list box or from a drop-down menu on a button
Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
Keys for using the Office Assistant
To
Press
Make the Office Assistant the active balloon
ALT+F6; repeat until the balloon is active
Select a Help topic from the topics displayed by the Office Assistant
ALT+topic number (where 1 is the first topic, 2 is the second, and so on)
See more help topics
ALT+DOWN ARROW
See previous help topics
ALT+UP ARROW
Close an Office Assistant message
ESC
Get Help from the Office Assistant
F1
Display the next tip
ALT+N
Display the previous tip
ALT+B
Close tips
ESC
Show or hide the Office Assistant in a wizard
TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant