Function keys in Microsoft Excel
|
||||||
Function Key
|
SHIFT
|
CTRL
|
ALT
|
CTRL+SHIFT
|
ALT+SHIFT
|
|
F1
|
Display Help or the Office
Assistant
|
What's This?
|
Insert a chart sheet
|
Insert a new worksheet
|
||
F2
|
Edit the active cell
|
Edit a cell comment
|
Save As command
|
Save command
|
||
F3
|
Paste a name into a formula
|
Paste a function into a formula
|
Define a name
|
Create names by using row and
column labels
|
||
F4
|
Repeat the last action
|
Repeat the last Find (Find Next)
|
Close the window
|
Exit
|
||
F5
|
Go To
|
Display the Find dialog box
|
Restore the window size
|
|||
F6
|
Move to the next pane
|
Move to the previous pane
|
Move to the next workbook window
|
Move to the previous workbook
window
|
||
F7
|
Spelling command
|
Move the window
|
||||
F8
|
Extend a selection
|
Add to the selection
|
Resize the window
|
Display the Macro dialog box
|
||
F9
|
Calculate all sheets in all open
workbooks
|
Calculate the active worksheet
|
Minimize the workbook
|
|||
F10
|
Make the menu bar active
|
Display a shortcut menu (right
click)
|
Maximize or restore the workbook
window
|
|||
F11
|
Create a chart
|
Insert a new worksheet
|
Insert a Microsoft Excel 4.0 macro
sheet
|
Display Visual Basic Editor
|
||
F12
|
Save As command
|
Save command
|
Open command
|
Print command
|
Enter data by using shortcut keys
|
|
To
|
Press
|
Complete a cell entry
|
ENTER
|
Cancel a cell entry
|
ESC
|
Repeat the last action
|
F4 or CTRL+Y
|
Start a new line in the same cell
|
ALT+ENTER
|
Delete the character to the left
of the insertion point, or delete the selection
|
BACKSPACE
|
Delete the character to the right
of the insertion point, or delete the selection
|
DELETE
|
Delete text to the end of the line
|
CTRL+DELETE
|
Move one character up, down, left,
or right
|
Arrow keys
|
Move to the beginning of the line
|
HOME
|
Edit a cell comment
|
SHIFT+F2
|
Create names from row and column
labels
|
CTRL+SHIFT+F3
|
Fill down
|
CTRL+D
|
Fill to the right
|
CTRL+R
|
Fill the selected cell range with
the current entry
|
CTRL+ENTER
|
Complete a cell entry and move
down in the selection
|
ENTER
|
Complete a cell entry and move up
in the selection
|
SHIFT+ENTER
|
Complete a cell entry and move to
the right in the selection
|
TAB
|
Complete a cell entry and move to
the left in the selection
|
SHIFT+TAB
|
Work in cells or the
formula bar by using shortcut keys
|
|
To
|
Press
|
Start a formula
|
= (EQUAL SIGN)
|
Cancel an entry in the cell or
formula bar
|
ESC
|
Edit the active cell
|
F2
|
Edit the active cell and then
clear it, or delete the preceding character in the active cell as you edit
the cell contents
|
BACKSPACE
|
Paste a name into a formula
|
F3
|
Define a name
|
CTRL+F3
|
Calculate all sheets in all open
workbooks
|
F9
|
Calculate the active worksheet
|
SHIFT+F9
|
Insert the AutoSum formula
|
ALT+= (EQUAL SIGN)
|
Enter the date
|
CTRL+; (SEMICOLON)
|
Enter the time
|
CTRL+SHIFT+: (COLON)
|
Insert a hyperlink
|
CTRL+K
|
Complete a cell entry
|
ENTER
|
Copy the value from the cell above
the active cell into the cell or the formula bar
|
CTRL+SHIFT+"
(QUOTATION MARK)
|
Alternate between displaying cell
values and displaying cell formulas
|
CTRL+` (SINGLE LEFT
QUOTATION MARK)
|
Copy a formula from the cell above
the active cell into the cell or the formula bar
|
CTRL+' (APOSTROPHE)
|
Enter a formula as an array
formula
|
CTRL+SHIFT+ENTER
|
Display the Formula Palette after
you type a valid function name in a formula
|
CTRL+A
|
Insert the argument names and
parentheses for a function, after you type a valid function name in a formula
|
CTRL+SHIFT+A
|
Display the AutoComplete list
|
ALT+DOWN ARROW
|
Format data by using shortcut keys
|
|
To
|
Press
|
Display the Style command (Format
menu)
|
ALT+' (APOSTROPHE)
|
Display the Cells command (Format
menu)
|
CTRL+1
|
Apply the General number format
|
CTRL+SHIFT+~
|
Apply the Currency format with two
decimal places (negative numbers appear in parentheses)
|
CTRL+SHIFT+$
|
Apply the Percentage format with
no decimal places
|
CTRL+SHIFT+%
|
Apply the Exponential number
format with two decimal places
|
CTRL+SHIFT+^
|
Apply the Date format with the
day, month, and year
|
CTRL+SHIFT+#
|
Apply the Time format with the
hour and minute, and indicate A.M. or P.M.
|
CTRL+SHIFT+@
|
Apply the Number format with two
decimal places, 1000 separator, and – for negative values
|
CTRL+SHIFT+!
|
Apply the outline border
|
CTRL+SHIFT+&
|
Remove all borders
|
CTRL+SHIFT+_
|
Apply or remove bold formatting
|
CTRL+B
|
Apply or remove italic formatting
|
CTRL+I
|
Apply or remove an underline
|
CTRL+U
|
Apply or remove strikethrough
formatting
|
CTRL+5
|
Hide rows
|
CTRL+9
|
Unhide rows
|
CTRL+SHIFT+(
|
Hide columns
|
CTRL+0 (ZERO)
|
Unhide columns
|
CTRL+SHIFT+)
|
Edit data by using shortcut keys
|
|
To
|
Press
|
Edit the active cell
|
F2
|
Cancel an entry in the cell or
formula bar
|
ESC
|
Edit the active cell and then
clear it, or delete the preceding character in the active cell as you edit
the cell contents
|
BACKSPACE
|
Paste a name into a formula
|
F3
|
Complete a cell entry
|
ENTER
|
Enter a formula as an array
formula
|
CTRL+SHIFT+ENTER
|
Display the Formula Palette after
you type a valid function name in a formula
|
CTRL+A
|
Insert the argument names and
parentheses for a function, after you type a valid function name in a formula
|
CTRL+SHIFT+A
|
Insert, delete, and
copy a selection by using shortcut keys
|
|
To
|
Press
|
Copy the selection
|
CTRL+C
|
Paste the selection
|
CTRL+V
|
Cut the selection
|
CTRL+X
|
Clear the contents of the
selection
|
DELETE
|
Insert blank cells
|
CTRL+SHIFT+PLUS SIGN
|
Delete the selection
|
CTRL+ –
|
Undo the last action
|
CTRL+Z
|
Move within a selection
by using shortcut keys
|
|
To
|
Press
|
Move from top to bottom within the
selection (down), or in the direction that is selected on the Edit tab (Tools
menu, Options command)
|
ENTER
|
Move from bottom to top within the
selection (up), or opposite to the direction that is selected on the Edit tab
(Tools menu, Options command)
|
SHIFT+ENTER
|
Move from left to right within the
selection, or move down one cell if only one column is selected
|
TAB
|
Move from right to left within the
selection, or move up one cell if only one column is selected
|
SHIFT+TAB
|
Move clockwise to the next corner
of the selection
|
CTRL+PERIOD
|
Move to the right between
nonadjacent selections
|
CTRL+ALT+RIGHT ARROW
|
Move to the left between
nonadjacent selections
|
CTRL+ALT+LEFT ARROW
|
Select
data, cells, chart items, or objects by using shortcut keys
|
|||
Select cells, columns, rows, or objects in worksheets and
workbooks by using shortcut keys
|
|||
To
|
Press
|
||
Select the current region around
the active cell (the current region is an area enclosed by blank rows and
blank columns)
|
CTRL+SHIFT+* (ASTERISK)
|
||
Extend the selection by one cell
|
SHIFT+ arrow key
|
||
Extend the selection to the last
nonblank cell in the same column or row as the active cell
|
CTRL+SHIFT+ arrow key
|
||
Extend the selection to the
beginning of the row
|
SHIFT+HOME
|
||
Extend the selection to the
beginning of the worksheet
|
CTRL+SHIFT+HOME
|
||
Extend the selection to the last
cell used on the worksheet (lower-right corner)
|
CTRL+SHIFT+END
|
||
Select the entire column
|
CTRL+SPACEBAR
|
||
Select the entire row
|
SHIFT+SPACEBAR
|
||
Select the entire worksheet
|
CTRL+A
|
||
If multiple cells are selected,
select only the active cell
|
SHIFT+BACKSPACE
|
||
Extend the selection down one
screen
|
SHIFT+PAGE DOWN
|
||
Extend the selection up one screen
|
SHIFT+PAGE UP
|
||
With an object selected, select
all objects on a sheet
|
CTRL+SHIFT+SPACEBAR
|
||
Alternate between hiding objects,
displaying objects, and displaying placeholders for objects
|
CTRL+6
|
||
Show or hide the Standard toolbar
|
CTRL+7
|
||
In End mode, to
|
Press
|
||
Turn End mode on or off
|
END
|
||
Extend the selection to the last
nonblank cell in the same column or row as the active cell
|
END, SHIFT+ arrow key
|
||
Extend the selection to the last
cell used on the worksheet (lower-right corner)
|
END, SHIFT+HOME
|
||
Extend the selection to the last
cell in the current row; this keystroke is unavailable if you selected the
Transition navigation keys check box on the Transition tab (Tools menu,
Options command)
|
END, SHIFT+ENTER
|
||
With SCROLL LOCK on, to
|
Press
|
||
Turn SCROLL LOCK on or off
|
SCROLL LOCK
|
||
Scroll the screen up or down one
row
|
UP ARROW or DOWN ARROW
|
||
Scroll the screen left or right
one column
|
LEFT ARROW or RIGHT
ARROW
|
||
Extend the selection to the cell
in the upper-left corner of the window
|
SHIFT+HOME
|
||
Extend the selection to the cell
in the lower-right corner of the window
|
SHIFT+END
|
||
Tip When you use the scrolling keys (such as
PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the
distance you scroll. If you want to keep the same selection as you scroll,
turn on SCROLL LOCK first.
|
|
||
Select cells with special characteristics by using shortcut keys
|
|||
To
|
Press
|
||
Select the current region around
the active cell (the current region is an area enclosed by blank rows and
blank columns)
|
CTRL+SHIFT+* (ASTERISK)
|
||
Select the current array, which is
the array that the active cell belongs to
|
CTRL+/
|
||
Select all cells with comments
|
CTRL+SHIFT+O (the letter
O)
|
||
Select cells whose contents are
different from the comparison cell in each row (for each row, the comparison
cell is in the same column as the active cell)
|
CTRL+\
|
||
Select cells whose contents are
different from the comparison cell in each column (for each column, the
comparison cell is in the same row as the active cell)
|
CTRL+SHIFT+|
|
||
Select only cells that are
directly referred to by formulas in the selection
|
CTRL+[
|
||
Select all cells that are directly
or indirectly referred to by formulas in the selection
|
CTRL+SHIFT+{
|
||
Select only cells with formulas
that refer directly to the active cell
|
CTRL+]
|
||
Select all cells with formulas that
refer directly or indirectly to the active cell
|
CTRL+SHIFT+}
|
||
Select only visible cells in the
current selection
|
ALT+SEMICOLON
|
||
Select chart items by using shortcut keys
|
|||
To
|
Press
|
||
Select the previous group of items
|
DOWN ARROW
|
||
Select the next group of items
|
UP ARROW
|
||
Select the next item within the
group
|
RIGHT ARROW
|
||
Select the previous item within
the group
|
LEFT ARROW
|
||
Move
and scroll on a worksheet or workbook by using shortcut keys
|
|
To
|
Press
|
Move one cell in a given direction
|
Arrow key
|
Move to the edge of the current
data region
|
CTRL+ arrow key
|
Move between unlocked cells on a
protected worksheet
|
TAB
|
Move to the beginning of the row
|
HOME
|
Move to the beginning of the
worksheet
|
CTRL+HOME
|
Move to the last cell on the
worksheet, which is the cell at the intersection of the right-most used
column and the bottom-most used row (in the lower-right corner); cell
opposite the Home cell, which is typically A1
|
CTRL+END
|
Move down one screen
|
PAGE DOWN
|
Move up one screen
|
PAGE UP
|
Move one screen to the right
|
ALT+PAGE DOWN
|
Move one screen to the left
|
ALT+PAGE UP
|
Move to the next sheet in the
workbook
|
CTRL+PAGE DOWN
|
Move to the previous sheet in the
workbook
|
CTRL+PAGE UP
|
Move to the next workbook or
window
|
CTRL+F6 or CTRL+TAB
|
Move to the previous workbook or
window
|
CTRL+SHIFT+F6 or
CTRL+SHIFT+TAB
|
Move to the next pane
|
F6
|
Move to the previous pane
|
SHIFT+F6
|
Scroll to display the active cell
|
CTRL+BACKSPACE
|
In
End mode, to
|
Press
|
Turn End mode on or off
|
END
|
Move by one block of data within a
row or column
|
END, arrow key
|
Move to the last cell on the
worksheet, which is the cell at the intersection of the right-most used
column and the bottom-most used row (in the lower-right corner); cell
opposite the Home cell, which is typically A1
|
END, HOME
|
Move to the last cell to the right
in the current row that is not blank; unavailable if you have selected the
Transition navigation keys check box on the Transition tab (Tools menu,
Options command)
|
END, ENTER
|
With
SCROLL LOCK turned on, to
|
Press
|
Turn SCROLL LOCK on or off
|
SCROLL LOCK
|
Move to the cell in the upper-left
corner of the window
|
HOME
|
Move to the cell in the
lower-right corner of the window
|
END
|
Scroll one row up or down
|
UP ARROW or DOWN ARROW
|
Scroll one column left or right
|
LEFT ARROW or RIGHT
ARROW
|
Tip When you use the scrolling keys (such as
PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the
distance you scroll. If you want to preserve your selection while you scroll
through the worksheet, turn on SCROLL LOCK first.
|
|
Work with databases, lists, and PivotTables by using shortcut
keys
|
||
Work in a data form by using shortcut keys
|
||
To
|
Press
|
|
Select a field or a command button
|
ALT+ key, where key is
the underlined letter in the field or command name
|
|
Move to the same field in the next
record
|
DOWN ARROW
|
|
Move to the same field in the
previous record
|
UP ARROW
|
|
Move to the next field you can
edit in the record
|
TAB
|
|
Move to the previous field you can
edit in the record
|
SHIFT+TAB
|
|
Move to the first field in the
next record
|
ENTER
|
|
Move to the first field in the
previous record
|
SHIFT+ENTER
|
|
Move to the same field 10 records
forward
|
PAGE DOWN
|
|
Move to the same field 10 records
back
|
PAGE UP
|
|
Move to the new record
|
CTRL+PAGE DOWN
|
|
Move to the first record
|
CTRL+PAGE UP
|
|
Move to the beginning or end of a
field
|
HOME or END
|
|
Move one character left or right
within a field
|
LEFT ARROW or RIGHT
ARROW
|
|
Extend a selection to the
beginning of a field
|
SHIFT+HOME
|
|
Extend a selection to the end of a
field
|
SHIFT+END
|
|
Select the character to the left
|
SHIFT+LEFT ARROW
|
|
Select the character to the right
|
SHIFT+RIGHT ARROW
|
|
Work with the
AutoFilter feature by using shortcut keys
|
||
To
|
Press
|
|
Display the AutoFilter list for
the current column
|
Select the cell that
contains the column label, and then press ALT+DOWN ARROW
|
|
Close the AutoFilter list for the
current column
|
ALT+UP ARROW
|
|
Select the next item in the
AutoFilter list
|
DOWN ARROW
|
|
Select the previous item in the
AutoFilter list
|
UP ARROW
|
|
Select the first item (All) in the
AutoFilter list
|
HOME
|
|
Select the last item in the
AutoFilter list
|
END
|
|
Filter the list by using the
selected item in the AutoFilter list
|
ENTER
|
|
Work with the
PivotTable Wizard by using shortcut keys
|
||
In Step 3 of the PivotTable
Wizard, to
|
Press
|
|
Select the next or previous field
button in the list
|
UP ARROW or DOWN ARROW
|
|
Select the field button to the
right or left in a multicolumn field button list
|
LEFT ARROW or RIGHT
ARROW
|
|
Move the selected field into the
Page area
|
ALT+P
|
|
Move the selected field into the
Row area
|
ALT+R
|
|
Move the selected field into the
Column area
|
ALT+C
|
|
Move the selected field into the
Data area
|
ALT+D
|
|
Display the PivotTable Field
dialog box
|
ALT+L
|
|
Work with page fields
in a PivotTable by using shortcut keys
|
||
To
|
Press
|
|
Select the previous item in the
list
|
UP ARROW
|
|
Select the next item in the list
|
DOWN ARROW
|
|
Select the first visible item in
the list
|
HOME
|
|
Select the last visible item in
the list
|
END
|
|
Display the selected item
|
ENTER
|
|
Group and ungroup
PivotTable items by using shortcut keys
|
||
To
|
Press
|
|
Group selected PivotTable items
|
ALT+SHIFT+RIGHT ARROW
|
|
Ungroup selected PivotTable items
|
ALT+SHIFT+LEFT ARROW
|
|
Keys for windows and dialog boxes
|
|
In a window, to
|
Press
|
Switch to the next program
|
ALT+TAB
|
Switch to the previous program
|
ALT+SHIFT+TAB
|
Show the Windows Start menu
|
CTRL+ESC
|
Close the active workbook window
|
CTRL+W
|
Restore the active workbook window
|
CTRL+F5
|
Switch to the next workbook window
|
CTRL+F6
|
Switch to the previous workbook
window
|
CTRL+SHIFT+F6
|
Carry out the Move command (workbook
icon menu, menu bar)
|
CTRL+F7
|
Carry out the Size command
(workbook icon menu, menu bar)
|
CTRL+F8
|
Minimize the workbook window to an
icon
|
CTRL+F9
|
Maximize or restore the workbook
window
|
CTRL+F10
|
Select a folder in the Open or
Save As dialog box (File menu)
|
ALT+0 to select the
folder list; arrow keys to select a folder
|
Choose a toolbar button in the
Open or Save As dialog box (File menu)
|
ALT+ number (1 is the
leftmost button, 2 is the next, and so on)
|
Update the files visible in the
Open or Save As dialog box (File menu)
|
F5
|
In a dialog box, to
|
Press
|
Switch to the next tab in a dialog
box
|
CTRL+TAB or CTRL+PAGE
DOWN
|
Switch to the previous tab in a
dialog box
|
CTRL+SHIFT+TAB or
CTRL+PAGE UP
|
Move to the next option or option
group
|
TAB
|
Move to the previous option or
option group
|
SHIFT+TAB
|
Move between options in the active
drop-down list box or between some options in a group of options
|
Arrow keys
|
Perform the action assigned to the
active button (the button with the dotted outline), or select or clear the
active check box
|
SPACEBAR
|
Move to an option in a drop-down
list box
|
Letter key for the first
letter in the option name you want (when a drop-down list box is selected)
|
Select an option, or select or
clear a check box
|
ALT+ letter, where
letter is the key for the underlined letter in the option name
|
Open the selected drop-down list
box
|
ALT+DOWN ARROW
|
Close the selected drop-down list
box
|
ESC
|
Perform the action assigned to the
default command button in the dialog box (the button with the bold outline ¾
often the OK button)
|
ENTER
|
Cancel the command and close the
dialog box
|
ESC
|
In a text box, to
|
Press
|
Move to the beginning of the entry
|
HOME
|
Move to the end of the entry
|
END
|
Move one character to the left or
right
|
LEFT ARROW or RIGHT
ARROW
|
Move one word to the left or right
|
CTRL+LEFT ARROW or
CTRL+RIGHT ARROW
|
Select from the insertion point to
the beginning of the entry
|
SHIFT+HOME
|
Select from the insertion point to
the end of the entry
|
SHIFT+END
|
Select or unselect one character
to the left
|
SHIFT+LEFT ARROW
|
Select or unselect one character
to the right
|
SHIFT+RIGHT ARROW
|
Select or unselect one word to the
left
|
CTRL+SHIFT+LEFT ARROW
|
Select or unselect one word to the
right
|
CTRL+SHIFT+RIGHT ARROW
|
Print and preview a document by using shortcut keys
|
||
To
|
Press
|
|
Display the Print command (File
menu)
|
CTRL+P
|
|
Work in print preview
|
||
To
|
Press
|
|
Move around the page when zoomed
in
|
Arrow keys
|
|
Move by one page when zoomed out
|
PAGE UP or PAGE DOWN
|
|
Move to the first page when zoomed
out
|
CTRL+UP ARROW or
CTRL+LEFT ARROW
|
|
Move to the last page when zoomed
out
|
CTRL+DOWN ARROW or
CTRL+RIGHT ARROW
|
|
Outline data by using shortcut keys
|
||
To
|
Press
|
|
Ungroup rows or columns
|
ALT+SHIFT+LEFT ARROW
|
|
Group rows or columns
|
ALT+SHIFT+RIGHT ARROW
|
|
Display or hide outline symbols
|
CTRL+8
|
|
Hide selected rows
|
CTRL+9
|
|
Unhide selected rows
|
CTRL+SHIFT+(
|
|
Hide selected columns
|
CTRL+0 (ZERO)
|
|
Unhide selected columns
|
CTRL+SHIFT+)
|
|
Keys for menus
|
||
To
|
Press
|
|
Show a shortcut menu
|
SHIFT+F10
|
|
Make the menu bar active
|
F10 or ALT
|
|
Show the program icon menu (on the
program title bar)
|
ALT+SPACEBAR
|
|
Select the next or previous
command on the menu or submenu
|
DOWN ARROW or UP ARROW
(with the menu or submenu displayed)
|
|
Select the menu to the left or
right, or, with a submenu visible, switch between the main menu and the
submenu
|
LEFT ARROW or RIGHT
ARROW
|
|
Select the first or last command
on the menu or submenu
|
HOME or END
|
|
Close the visible menu and submenu
at the same time
|
ALT
|
|
Close the visible menu, or, with a
submenu visible, close the submenu only
|
ESC
|
|
Tip You can select any menu command on the
menu bar or on a visible toolbar with the keyboard. Press ALT to select the
menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar
you want is selected.) Press the letter that is underlined in the menu name
that contains the command you want. In the menu that appears, press the
letter underlined in the command name that you want.
|
|
|
Keys for toolbars
|
||
On a toolbar, to
|
Press
|
|
Make the menu bar active
|
F10 or ALT
|
|
Select the next or previous
toolbar
|
CTRL+TAB or
CTRL+SHIFT+TAB
|
|
Select the next or previous button
or menu on the toolbar
|
TAB or SHIFT+TAB (when a
toolbar is active)
|
|
Open the selected menu
|
ENTER
|
|
Perform the action assigned to the
selected button
|
ENTER
|
|
Enter text in the selected text
box
|
ENTER
|
|
Select an option from a drop-down
list box or from a drop-down menu on a button
|
Arrow keys to move
through options in the list or menu; ENTER to select the option you want
(when a drop-down list box is selected)
|
|
Keys for using the Office Assistant
|
||
To
|
Press
|
|
Make the Office Assistant the
active balloon
|
ALT+F6; repeat until the
balloon is active
|
|
Select a Help topic from the
topics displayed by the Office Assistant
|
ALT+topic number (where
1 is the first topic, 2 is the second, and so on)
|
|
See more help topics
|
ALT+DOWN ARROW
|
|
See previous help topics
|
ALT+UP ARROW
|
|
Close an Office Assistant message
|
ESC
|
|
Get Help from the Office Assistant
|
F1
|
|
Display the next tip
|
ALT+N
|
|
Display the previous tip
|
ALT+B
|
|
Close tips
|
ESC
| |
Show or hide the Office Assistant
in a wizard
|
TAB to select the Office
Assistant button; SPACEBAR to show or hide the Assistant
|
|